BESCO

Administrative Assistant / Project Assistant

BESCO, a predominately Southeastern Electrical Contractor, is seeking an experienced Administrative Assistant who shall be responsible for supporting the Project Team in cost review and tracking, document file management, report preparation, billing, timekeeping, and other related activities, in a fast paced environment. Immediate opening in our Knoxville, TN office.

RESPONSIBILITIES:

  • Generate, track, and complete all necessary subcontracts, bonds, and other project functions, including but not limited to, change orders.
  • Be familiar with state construction requirements and lien procedures.
  • Maintain project documents with a standardized filing system and server.
  • Answer calls from vendors and/or clients.
  • Gather and assemble supporting documents for Project Manager, including cost reports, vendor invoices, timecards, visa expense reports, and other necessary documentation.
  • Manage project requirements, including cost tracking, as needed.
  • Participate in meetings, taking and publishing necessary minutes.
  • Process project close out documents.
  • Track, manage, and process purchase orders and invoices as necessary.
  • Complete all necessary accounts receivable invoicing.
  • Other general office and clerical duties as needed.

QUALIFICATIONS:

  • Must have at least 3 to 5 years’ experience in a construction environment.
  • Basic understanding of necessary accounting principles and processes.
  • Attention to detail and math skills are essential.
  • Extensive use of Microsoft Office.
  • Proficient in copying/moving files and creating directories in a Windows environment.
  • Strong organizational skills with the ability to prioritize responsibilities with limited supervision.
  • Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination.
  • Must be detail-oriented and self-motivated.
  • Knowledge of general office procedures
  • Excellent oral and written communication skills.
  • Must have the ability to resolve problems efficiently.

Job Type: Full-time

 

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